Capture & extract
Bring invoice documents into one processing queue.
- Email and document intake
- Supplier and invoice details
- Line-item extraction
- Tax and payment-term capture
Invoice processing automation, with every step visible.
Capture supplier invoices, extract the details, match purchase records and route approvals, with a visible queue for the invoices that need attention.
“My experience with Acelerar has been excellent.”
A clear scope. Connected work.
Accounts payable managers handling invoice intake, matching and approval bottlenecks.
Validate & match
Check the invoice against your purchasing records.
- Required-field checks
- Duplicate invoice checks
- Two-way and three-way matching
- Tolerance and discrepancy rules
Route & resolve
Send each invoice to the right next step.
- Department and amount rules
- Approval reminders
- Missing purchase order follow-up
- Exception queue management
Post & trace
Connect approved invoices to the ledger.
- Account code mapping
- Accounting system posting
- Posting confirmation
- Invoice and approval history
From an agreed scope to a working routine.
Capture
Collect invoices from agreed channels and extract the required fields.
Match
Compare extracted data with supplier, purchase order and receipt records.
Approve
Route invoices and discrepancies to the designated reviewer.
Post
Transfer approved records into the accounting system and retain the document trail.
Invoice Processing Automation in practice.
Understand the work, the handoffs and the decisions that stay with your team.
An invoice workflow your AP team can follow
The work begins where invoices arrive: shared inboxes, supplier portals or scanned documents. We organize those inputs and extract the fields needed for your accounts payable process.
Invoice number, supplier, line items, tax and payment terms are checked against your rules. Missing fields and suspected duplicates are separated from records ready to progress.
Matching does not replace approval
Two-way matching compares the invoice with the purchase order. Three-way matching also checks the goods receipt, helping identify differences between what was ordered, received and billed.
You set the tolerances and approval responsibilities. An invoice outside those rules goes to review; automation does not grant payment authority.
Start with representative invoices
A useful scope includes your invoice formats, monthly volume, accounting software and examples of common exceptions. We use these to assess extraction and integration needs.
The agreed output is an approved, coded invoice record with supporting documents and posting status. Payment release remains a separate authorized step.
Your questions,
answered.
Which invoice formats can be assessed?
PDFs, scans, images, spreadsheets and structured feeds can be assessed during scoping. Representative supplier documents help establish the capture method and review requirements.
What if an invoice has no purchase order?
It can follow a separate non-PO approval route. The required account coding, supporting evidence and approver are defined before that workflow goes live.
Can the system catch duplicate invoices?
Duplicate checks can compare supplier, invoice number, amounts and other agreed fields. Suspected duplicates are flagged for review rather than silently discarded.
Does invoice automation release supplier payments?
The workflow prepares and posts approved invoices. Payment authorization and release remain governed by your separate payment controls.
Let’s scope the work
you need covered.
Tell us about your systems, workload and review process.
Get a custom quote