Purchases & suppliers
Start with approved suppliers and a documented purchase request.
- Supplier onboarding
- Vendor master updates
- Purchase requisition processing
- Purchase order preparation
Procure-to-pay outsourcing, from purchase to payment.
Quarterfox manages purchase requests, supplier records, invoice matching and payment preparation, so procurement and finance can follow the same purchase-to-payment trail.
“I trust them with accounting and purchasing, two very time intensive and detail oriented tasks that not just anyone can do.”
A clear scope. Connected work.
Procurement and finance teams coordinating supplier purchasing through payment.
Invoices & matching
Connect the bill to what you ordered and received.
- Invoice capture and coding
- Purchase order matching
- Goods receipt checks
- Price and quantity exceptions
Approvals & payments
Keep invoices moving through your approval process.
- Approval routing and follow-up
- Due-date tracking
- Payment batch preparation
- Supplier payment queries
Reconciliation & visibility
Keep supplier balances and outstanding commitments explainable.
- Vendor statement reconciliation
- AP subledger reconciliation
- Open invoice reporting
- Supporting document organization
From an agreed scope to a working routine.
Map the cycle
We review purchase channels, supplier records, approval rules and your accounting system.
Set up the handoffs
We document the route from purchase request to goods receipt, invoice and payment proposal.
Run the workflow
The team processes records, follows up on missing documents and brings exceptions to the right owner.
Reconcile & report
You receive supplier balance checks, open-item visibility and the records behind each payment.
Procure-to-Pay Outsourcing in practice.
Understand the work, the handoffs and the decisions that stay with your team.
Procure-to-pay covers more than invoice entry
An invoice can only move smoothly when the purchase order, receipt and supplier record agree. We connect those steps so finance can see why an invoice is ready, held or awaiting a decision.
The service can include purchase requisitions, order preparation, supplier onboarding, invoice processing and payment support. We define the starting point around your existing procurement process.
A clear route for purchase exceptions
Price differences, missing receipts and duplicate supplier records need different actions. We record the discrepancy and its supporting documents, then follow it through resolution.
You retain purchasing authority and final payment authorization. Payment execution, where included, follows the authority and access agreed for your engagement.
Scope the workload before quoting
Tell us your monthly invoice volume, purchasing system and where requests currently get stuck. We can help establish which parts of the cycle need recurring support.
The quote reflects document volume, purchase-order coverage, entity count, exception complexity and the reporting you need. Procurement policy and commercial supplier negotiations remain separate unless specifically included.
Your questions,
answered.
How is procure-to-pay different from accounts payable?
Accounts payable focuses on supplier invoices and obligations. Procure-to-pay starts earlier with purchase requests, orders and supplier setup, then connects them to invoice approval and payment.
What is three-way matching?
It compares the purchase order, goods receipt and supplier invoice. Differences in quantities, prices or amounts are flagged for review before payment preparation.
Can we outsource only part of the cycle?
Yes. We can scope a specific stage, such as invoice matching or vendor reconciliation, and document the handoff to the team managing the other stages.
Who approves purchases and releases payments?
Your authorized approvers retain those decisions. Acelerar prepares records, routes approvals and supports payments within the permissions agreed for the engagement.
Let’s scope the work
you need covered.
Tell us about your systems, workload and review process.
Get a custom quote