Invoicing support
Prepare or maintain invoice records using the information and controls you provide. Define the billing owner, required references and review process before issue.
Accounts receivable outsourcing in the United States
See what is outstanding. Give your team a clearer next action.
Connect invoicing, cash application and customer reconciliation. Quarterfox supports the receivables workflow so your team can distinguish unpaid invoices from unmatched receipts and disputed balances.
Your software · Agreed scope · Named review responsibilities
Every item has
a next step.
InvoiceCheck the billing record
ReceiptMatch the payment
ExceptionAssign the next action
“They’ve done a fantastic job with complex account reconciliations, Walmart and Rakuten listings, and various other tasks and projects.”
Accounts receivable outsourcing, organized around the work.
An aging report is less useful when receipts are unallocated or disputes are mixed with ordinary overdue invoices. Organized accounts receivable work helps you understand the balance before deciding how to follow it up.
Connect invoices, payments and follow-up.
Cash application
Match receipts with the relevant customer and invoice where the information supports it. Keep unidentified payments visible for investigation.
Customer reconciliation
Compare customer records, credits and receipts with the ledger. Give disputed or unmatched balances a documented owner and next step.
Aging and follow-up preparation
Prepare aging information and agreed reminders for your workflow. Escalate sensitive customer issues to your team; legal debt collection is outside this service description.
The details that matter
for the United States.
Confirm invoicing rules, payment channels and any customer-contact permissions. Keep state-specific or legal collection questions with your authorized adviser.
Make the next customer conversation easier.
Separate an unpaid invoice from an unresolved question.
Discuss your requirementsBilling records
Check that invoice details reflect the records provided by your business. Agree who approves billing changes and credit notes, and how those decisions reach the accounting records.
Receipts and balances
Match incoming payments to the relevant invoices. Keep unapplied cash, short payments and timing differences visible instead of treating every open balance as an overdue debt.
Follow-up ownership
Agree the contact process and escalation point for open items. Commercial disputes and changes to customer terms stay with the people authorized to make those decisions.
How your receivables handover works.
- 1
Map the receivables workflow
Agree billing inputs, allocation rules and customer-contact permissions.
- 2
Connect invoices and receipts
Maintain records and investigate unmatched items.
- 3
Review the next action
Hand over aging and exceptions for your team’s follow-up decisions.
Accounts receivable outsourcing FAQs
Scope, responsibilities and the next step.
What does accounts receivable outsourcing include?
Accounts receivable outsourcing can include invoicing support, cash application, customer reconciliation, aging reports and agreed follow-up preparation. Define the billing process and customer-contact permissions before work begins.
How is an unmatched payment different from an overdue invoice?
An unmatched payment has been received but has not yet been allocated to the right customer or invoice. An overdue invoice remains unpaid beyond its agreed terms. Resolve allocation questions before treating the full ledger balance as collectible overdue debt.
Does this include debt collection?
This page covers receivables administration and agreed follow-up support. It does not offer legal debt collection. Disputed debts, legal escalation and any regulated collection activity need their own authorized process.
How is accounts receivable outsourcing priced?
Your quote depends on the entities, workload, frequency, software and review requirements. Share the work you need covered and any backlog. Ask for setup and recurring tasks to be separated, with the currency and exclusions stated clearly.
What do we need to provide before work starts?
Provide the agreed source records, current process, software details and a named reviewer. Access should match the tasks being performed. Use the initial quote request to describe the work; arrange secure document access during onboarding.
What should a business in United States confirm before engaging the team?
Confirm invoicing rules, payment channels and any customer-contact permissions. Keep state-specific or legal collection questions with your authorized adviser.
How do we request a quote?
Select United States and Accounts receivable on the quote form. Describe your entities, software, transaction or workload volume and the outputs you need. The next step is to agree the work, responsibilities and price before starting.
Connect the work.
Tell us what needs doing.
We’ll work out the scope with you.
Share your software, workload and required outputs for United States.
Get a tailored quote