Payroll input preparation
Bring together the approved employee changes, hours and other inputs required by your payroll system. Track missing information before the preparation deadline.
Payroll outsourcing in Canada
A clearer payroll cycle. From inputs to approval.
Organize employee changes, payroll preparation and reconciliation around agreed cutoffs. Quarterfox supports the work your team needs, with responsibility for review, payment and submission defined before the first run.
Your software · Agreed scope · Named review responsibilities
A clear route
through payday.
- Payroll input preparation
- Pay-run support
- Approval and handover
- Payroll reconciliation
“I have used Acelerar for numerous projects over more than a year and always found their work to be high-quality and communication consistent and reliable.”
Payroll outsourcing, organized around the work.
Late changes and unclear approvals create avoidable pressure around payday. A documented payroll cycle gives each input a cutoff and each exception an owner, so the reviewer knows what changed before authorizing the run.
Support across your recurring payroll cycle.
Pay-run support
Prepare the agreed payroll work using the approved inputs and system settings. Present changes and exceptions for review rather than treating unusual items as routine.
Approval and handover
Give your reviewer the agreed summary and supporting information. Payment release and statutory submissions have named owners in the engagement.
Payroll reconciliation
Connect the approved run to the accounting records and agreed reports. Record corrections and unresolved differences so they can be reviewed in the next cycle.
The details that matter
for Canada.
Confirm the province, payroll system and the tasks required for your pay cycle. T4 preparation and payroll-remittance work need explicit scope and authorization; they are not automatically included in routine payroll support.
Official guidance on responsibilitiesInputs and changes
Agree the cut-off for starters, leavers, hours and pay changes. Identify who confirms employee information and how late changes are approved before processing.
Review and approval
Set out the review pack and the person who approves the run. Exceptions and changes should be checked before payment instructions or statutory submissions are released.
Records after the run
Agree the outputs required for accounting and employee records. Payment release, filings and other statutory work need explicit responsibilities in the engagement.
How your payroll handover works.
- 1
Set the payroll calendar
Agree pay frequencies, input cutoffs, entity scope and approval owners.
- 2
Prepare the run
Work through approved inputs and present exceptions for review.
- 3
Approve and reconcile
Your authorized owner completes the agreed release steps; reconcile the results and retain the review trail.
Payroll outsourcing FAQs
Scope, responsibilities and the next step.
What does payroll outsourcing include?
Payroll outsourcing can include input preparation, pay-run support, review packs, payroll journals and reconciliation. Your engagement must state who calculates, reviews, pays and submits each output. Do not assume those responsibilities transfer simply because payroll work is outsourced.
What information is needed before a payroll run?
The required inputs depend on the system and engagement. They normally include approved employee changes and the agreed hours, pay items or adjustments for that period. Set a cutoff and an escalation owner for missing or late information.
How are payroll corrections handled?
Record what changed, why it changed and which period it affects. The reviewer decides the appropriate correction process before updated outputs are released. Keep the original and revised review trail together.
How is payroll outsourcing priced?
Your quote depends on the entities, workload, frequency, software and review requirements. Share the work you need covered and any backlog. Ask for setup and recurring tasks to be separated, with the currency and exclusions stated clearly.
What do we need to provide before work starts?
Provide the agreed source records, current process, software details and a named reviewer. Access should match the tasks being performed. Use the initial quote request to describe the work; arrange secure document access during onboarding.
What should a business in Canada confirm before engaging the team?
Confirm the province, payroll system and the tasks required for your pay cycle. T4 preparation and payroll-remittance work need explicit scope and authorization; they are not automatically included in routine payroll support.
How do we request a quote?
Select Canada and Payroll on the quote form. Describe your entities, software, transaction or workload volume and the outputs you need. The next step is to agree the work, responsibilities and price before starting.
Connect the work.
Tell us what needs doing.
We’ll work out the scope with you.
Share your software, workload and required outputs for Canada.
Get a tailored quote